AI integration for the software you already run

We build AI agents, chatbots and automation into your CRM, product and internal tools, so your team spends less time on routine work. And we explain each step as we go.

See our work Book a free call

Projects from $30,000. After the free call, we quote the first step: a pilot or a planning phase.

  • Google Gemini
  • Anthropic
  • Meta Llama
  • OpenAI

How we can help

Three situations we see most often, and what we do in each.

  • For company owners

    Find where to start with AI

    You're not sure where AI would help your business. We start with one process and test AI on your data first.

  • For product teams

    Get the AI part built for you

    AI is on the roadmap, and your team is busy with the core product. We build the AI part, and your team keeps its roadmap.

  • For tech leads

    Take AI from demo to real use

    The demo worked, but real use didn't. We work in your stack, your engineers can review the code, and we stay after launch.

Where we add AI

We connect AI to the systems you already use. Most projects start in one of these four places.

  • CRM
  • ERP
  • Email
  • Telegram
  • Your own app

  • AI in your product

    Your users ask, and the app answers.

    An assistant that answers questions, voice control, smart search and personal tips.

    In our workSonya, the voice assistant in InterPensioner

    AI integration services

  • AI agents and chatbots

    Every request gets a drafted reply.

    An AI agent answers from your knowledge base. A manager approves the reply in one click.

    In our workWizard AI, our own agent for inbound requests

    AI agent developmentAI chatbot development

  • AI document processing

    AI does the retyping, people check.

    AI reads incoming documents, sorts them and fills in the fields in your CRM or ERP.

    In our workDocuFlow, our document product

    See DocuFlow

  • AI you already have

    A bot nobody trusts can be fixed.

    Wrong answers, or nobody uses it? We find out why and fix it.

We also build Mobile apps for iOS and AndroidWeb platforms and custom software

What does manual work cost you today?

Enter how many people do the routine, how many hours it takes and what they earn. You'll see the yearly cost in a minute. No contact details needed.

Calculate the cost
For example
  • 5people do the routine work
  • 10hours a week each
  • $60,000average annual salary

$75,000 a year goes on manual work

We run AI on our own work first

We built Wizard AI and DocuFlow for our own work first. We made our mistakes there, so your pilot starts from what already worked.

AIAutomation
Wizard AI

An AI agent that works inside your sales team's Telegram. It reads each new request, finds answers in the company knowledge base and drafts a reply. The manager sends it, edits it or asks for a rewrite. Each lead gets a Trello card with a summary of the conversation.

  • Connects to: Telegram · Trello · company knowledge base

Read the case

Wizard AI app screen
AIWebAutomation
DocuFlow

Staff read and retyped every incoming contract and invoice, and important ones got lost in the queue. Now AI reads each file, sorts it by type and fills in the fields. People only check and approve the result.

  • Connects to: email inbox · accounting system

Read the case

DocuFlow app screen

Apps we built and launched

Built from scratch for clients in Kazakhstan and the Russian-speaking market, and live in the App Store and Google Play.

AIMobileRussian-speaking market
InterPensioner

A care app for people 55+: emergency help, reminders and family chat in one simple app, with Sonya, a voice assistant, walking people through each step.

  • The result: Launched in both stores and handed over to the client.

Read the story Watch the video review

InterPensioner app screen
See all work

What our clients say

  • 0:00

    Alisher

    Dala Qyrandary

    A professional team that really got into the problem. Every stage of the work was clear to us, and the result was exactly what we wanted.

    Case: one platform for a youth movement
  • 0:00

    Evgeny

    CEO, Siegel Agency

    Everything was delivered fast, done well and done in full. Talking to the team was easy and straightforward.

  • 0:00

    Egor

    COO, Joboard

    An app that is genuinely easy to use, and support that is always there. We were completely happy with how the team worked.

  • 0:00

    Dmitry

    Founder, MomSmile

    They understood us from the first word — not as programmers talking to programmers, but as ordinary people. And it was delivered at the price we agreed on from the start.

    Case: an AI consultant for mothers
  • 0:00

    Alexander Konovalov

    Founder, InterPensioner

    A professional team and an easy one to work with. They handle the problems properly and keep their eyes on the result.

    Case: a care app with a voice assistant

How we work

Every AI integration starts small: you see AI work on your data, then commit to a fixed price. You don't need to be an AI engineer: we explain what we're doing and why at every step.

The Beetrail AI integration team

  1. Free call

    15–30 min · free

    We look at where your team loses time and whether AI is the right tool there. You leave with the price of the first step.

    Why: So you don't pay for AI where a simpler fix would do.

  2. Pilot or planning

    Paid · counts toward the project

    Pilot, for an AI task: one working AI feature on one process, on your data, in 4–6 weeks. Planning, for a larger build: a document with phases, budget and timeline. It stays with you.

    Why: A demo shows the model works. A pilot shows it works on your data, with your people.

  3. Fixed-price project

    Phases you accept

    We agree the scope and the price, then deliver in phases. You accept each phase before the next one starts. The code and the product belong to you.

    Why: You know the cost before the work starts.

  4. Support

    Monthly

    We watch the quality of the AI's answers, tune it on new data and add new processes.

    Why: Your data and processes change, and the AI has to keep up.

While we work togetherAt every step above

  • Your data stays protectedWe sign an NDA before you share anything and only access the systems the task needs. If your data can't leave your servers, we deploy a private LLM there.
  • An open line to the teamSomeone from your side can join our working chat with the team. You see the work as it happens, so you never have to chase anyone.
  • You see it workingA short demo of working software every two weeks. No long silences between kickoff and launch.
  • Updates you can read in a minuteA weekly note: what's done, what's next, and what we need from you.
  • Scope changes are priced firstIf the scope changes, you get the price and the timeline before we start the change.

Projects from$30,000

After the free call, we quote the first step: a pilot or a planning phase. We price the full project once that step is done, and the first step's cost counts toward it.

After the pilot or planning, you decide whether to go on. What we built in that step stays with you.

Is Beetrail a good fit?

A good fit

  • A company with a working product or processes: SaaS, an app, a CRM, internal tools.
  • You need AI now, and your team is busy, has no AI experience, or got stuck at the demo.
  • A project budget from $30,000. That goes for funded startups too.
  • You want a fixed price agreed before the work starts.

When we may not be the best fit

  • Projects under $30,000. Our process is built for larger builds, so a smaller team may serve you better.
  • A quick MVP to test an idea. A freelancer or a small studio can often move faster on that.
  • No specific task yet. Our call is most useful once there's one process you'd like to change.

Who you’ll work with

Beetrail adds AI to the systems companies already run and builds mobile apps, websites and custom software. The team has worked together since 2022.

We're an AI integration company. We set up how we work around AI tools from day one, and we explain our decisions in plain words.

  • 35+ People Design, development, QA and AI engineers in one team, so you don't coordinate three vendors.
  • Ilya Prudnikov

    Ilya Prudnikov

    CEO

    Takes your first call.

  • Nikita Egorov

    Nikita Egorov

    Chief Delivery Officer

    Owns scope, deadlines and quality on client projects.

  • Vyacheslav Tyapochkin

    Vyacheslav Tyapochkin

    CTO

    Sets the architecture and engineering standards.

  • Denis Raketski

    Denis Raketski

    COO

    Runs operations and finance.

More about us

Questions before the first call

What do your AI integration services include?

We find the process where AI will help most, connect AI to the systems you already run (CRM, ERP, email, messengers or your own app), test it on your data in a pilot, then build it out and support it.

Do you also do custom AI development?

Yes. Most projects add AI to software you already have. When there is nothing to plug into, we build it from scratch: an AI agent, a chatbot or a new product with AI inside.

How much does AI integration cost?

Projects start from $30,000. We don't publish a price list, because the cost depends on the task. After the free call, we quote the first step: a pilot or a planning phase. Once it's done, we give you a fixed price for the full project, and the first step's cost counts toward it.

How long does AI integration take?

A pilot takes 4–6 weeks. We give you the timeline for the full project after the pilot or the planning phase, when the scope is clear.

Will our data be safe?

We sign an NDA before you share anything, and we only access the systems and data the task needs. Where a mistake is costly, a person approves before the AI acts. If your data can't leave your infrastructure, we can run open models on your own servers.

Can you work with our in-house team?

Yes. If you have engineers, we work in your stack, they can review what we build, and we document it so your team can maintain it later. If you don't, we build on our own stack and hand over the code and the documentation.

Who owns the code?

You do. The code and the product belong to you.

What if AI doesn't give the result we need?

That's what the pilot is for: it runs on one process, on your data, before the full build. If it shows AI adds nothing there, we say so and suggest a simpler solution instead of selling you a bigger one.

Which AI models do you use?

Anthropic, OpenAI, Google Gemini and Meta Llama. We pick the model for your task, budget and data rules, and we use the same models in our own development.

Do you still build mobile apps?

Yes. We build iOS and Android apps for companies, including apps with AI inside.

See mobile app development

Tell us about your task

A few lines are enough. Our CEO reads every request.

  1. 01Ilya replies within 24 hours
  2. 02A free 15–30 minute call
  3. 03You get the price of the first step

What happens next?

  1. 01Ilya reads your request and replies within 24 hours.
  2. 02A free 15–30 minute call. We’ll talk about which process takes up most of your team’s time, what a good result would look like for you, what you’ve already tried, and anything you want to ask us.
  3. 03After the call, you get the price of the first paid step: a pilot or a planning phase. The full project is priced once that step is done.

Ilya PrudnikovCEO, Beetrail